Foreign trade documents refer to the documents, papers, and certificates involved in foreign trade. These documents are used to handle the payment, transportation, insurance, commodity inspection, and foreign exchange settlement of international goods. The freight documents are usually used to indicate the goods in transit or to prove that the goods have been delivered, showing the responsibility and rights of the parties to the goods. According to different transportation methods and uses, the shipping documents used are also different, including ocean bills of lading, charter bills of lading, multimodal transport documents, shipping notices, air waybills, etc.
1.The ocean bill of lading refers to the cargo receipt issued to the shipper by the carrier or freight forwarding company after receiving the cargo. The bill of lading is not only a proof of ownership of the goods, but also a contract of carriage or proof of transportation.
2. Maritime bill of lading, its role is similar to maritime bill of lading, but not exactly the same. The difference between the bill of lading and the ocean bill of lading is that the consignee of the ocean bill of lading is clear. Unless the consignee proves that he is the consignee who is filled in the ocean bill of lading, he can withdraw the goods without submitting the original documents. The scope of application of the seaway bill is much narrower than that of the sea waybill. Due to its non-transferability, seaway bills are generally used for the transportation of goods between members of multinational companies.
3. The railway freight bill is a transportation contract between the shipper, the consignee and the railway issued by the railway transportation carrier, but it cannot be used as a property right certificate. Railway freight bills are divided into originals and copies, the originals are shipped with the goods, and the copies are handed over to the shipper for settlement. If the goods are lost, you can also make a claim based on the railway freight bill.
4. An air waybill is a cargo document issued by an air carrier or its agent. An air waybill is both a carrier ’s receipt of the goods and a contract of carriage between the shipper and the carrier. The airway bill is the same as the rail waybill. It is not a document of ownership and therefore cannot be transferred.
5. The shipping notice refers to the notice issued by the exporter to the customer after the goods have been shipped out of the place of departure to notify the other party that the goods have been shipped. When both parties use FOB or CFR trade terms, the customer needs to insure the goods based on the shipping notice. Therefore, the exporter should generally send the shipping notice to the customer within two days after delivery.
6. The bill of lading is an indispensable document for the consignee to go through the customs declaration and delivery procedures. After the goods arrive at the port of destination, the consignee should exchange bills of lading or other transport documents with the agent of the carrier.
The shipping documents are not only the proof that the exporter has delivered the goods, but also the necessary documents for the importer to pick up the goods. When the sales staff prepares the shipping documents based on the invoice, they should be clear, effective, and legal to avoid the situation where the customer cannot receive the goods due toinconsistent documents.