Do you really know how to write well development letters?

2023-10-27|106 views|Development skills

Development email often regarded as the "gateway" in international trade, are indispensable whether you're expanding your market or seeking new clients. However, in today's buyer's market, the efficiency of it has significantly declined. To stand out and win over customers, mastering the skills of email communication is essential. So, what makes development email appealing to clients? This article will delve into this topic.

Before we discuss what clients appreciate in emails, let's first identify the characteristics of emails that clients do not favor:
1. Lengthy and Tedious: When clients open an email and can't be convinced to continue reading within the first 6 seconds, that email is likely to fail. Another type of ineffective development email involves repetitive phrases that essentially convey the same message in different words.
2. Stiff and Overly Formal Language: When composing sales emails, avoid using overly formal language as it can mislead clients and affect their decision-making. It might lead to misunderstandings, creating a sense of detachment that discourages responses.
3. Excessive Showboating: Many newcomers attempt to make their emails stand out by using complex grammar or slang, attempting to make their emails appear "high-end." However, overdoing it with jargon and excessive showboating only increases the reading burden for clients, which is detrimental to the effectiveness of development emails.
So, how can you craft an email that captivates clients?
First, establish resonance. Understand which topics resonate with your clients, but avoid asking too many questions. This requires collecting topics of interest from your clients during your day-to-day work and applying this knowledge practically. Another technique is to proactively share engaging content with clients, such as information about competitors or market trends. This can encourage clients to respond.
Remember, development emails are meant to be read by clients, so use simple, everyday words to achieve effective communication. For example: "Please let me know your deadline for a line review so that we can better coordinate with your market week."

Furthermore, showcase your professionalism. The aim of demonstrating professionalism is to instill confidence in clients, and successful case studies are the most persuasive evidence. Therefore, when crafting development emails, you can mention which industry giants you have served. This is more convincing than simply praising your products. For example: "We have successfully supplied our products to Walmart. They are highly satisfied with the quality and design, consistently placing orders ranging from 8,000 to 10,000 pieces every year."
Lastly, pay attention to details in your development emails. For more information on this topic, you can refer to the article I wrote earlier, available here: [Article Link](
To assist you in improving your sales emails, I'm sharing three commonly used sales email templates:
Template 1:
Hi Sir/Madam,
We're delighted to learn of your interest in the furniture market. With 14 years of expertise in this field, our company, [Your Company Name], stands out with high quality and competitive pricing. We also have a team of professional designers to cater to your specific requirements. If you have any questions, please don't hesitate to contact me. Let's discuss the details.
Best regards!
Template 2:
Dear Purchasing Manager,
Hello, I am [Your Name] from [Your Company Name], a professional [Your Product] manufacturer with years of experience. We are eager to establish a business relationship with you. For more information about our products, please visit our company website: [Your Company Website]. By the way, we offer free samples.
Thank you in advance!
Best regards!
Template 3:
Dear Sir/Madam,
I am [Your Name] from China. Our commitment to prioritizing quality aligns with your business philosophy. [Your Company Name], a well-established company with over two decades of expertise in the wire mesh industry, primarily operates in markets such as Zimbabwe, Singapore, South Africa, and more. We aspire to be your reliable and trustworthy partner as a dealer and supplier in China. Here are several best-selling product models in your local market...
If needed, we will promptly provide a detailed quotation.
Best regards!
Feel free to use these templates as a starting point and customize them to suit your specific needs when composing sales emails. Good luck!

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